Ensuring timely payment for contractors is crucial, whether they work for independent companies or umbrella companies. Timely payments not only uphold your reputation as a reliable partner but also foster trust and loyalty among contractors and workers. Fortunately, our contractor payroll solutions are designed to streamline essential tasks, ensuring payments are processed promptly and accurately.
Contractor Payroll Made Easy
Developed by tech provider Accentra, Primo Umbrella is a comprehensive cloud-based payroll services software with integrated CRM capabilities, making it the ideal solution for a recruitment agency, limited company, and other clients. Designed to streamline payroll management, it automates key processes such as timesheet tracking, tax calculations, and financial reconciliations. Payroll experts recommend our fully compliant platform to employers for its ability to simplify back-office operations, reduce administrative workload, and ensure compliance with industry regulations. With Primo Umbrella, recruitment agencies can focus on placing talent while we handle the complexities of payroll and finance.
Tailored for UK Compliance
Expertise is at the core of our software. Primo Umbrella ensures adherence to UK regulations, including CIS300, VAT100, MTD, RTI, and Domestic Reverse Charge. With automated auto-enrolment processes, you can stay focused on your core businesses. Here are several benefits that can help you manage your cost and risk.
User-Friendly Portals
Our payroll solutions software provides user-friendly portals for contractors and agencies, facilitating seamless communication and task management. Contractors can submit timesheets and expenses while accessing pay slips, and agencies can efficiently handle payroll data and submissions.
Efficient Contract Management
Streamline contract creation with our integrated e-signature service, complete with automated ID and document verification. With our contractor payroll software, you can say goodbye to paperwork and hello to streamlined onboarding processes.
Direct Banking Integration
Primo Umbrella integrates directly with banking platforms, simplifying agency receipts management and enabling bulk payments without manual intervention.
Multi-Company Support
Ideal for payroll providers managing multiple entities, our software allows easy management of agency and contractor records, payroll processing, and HMRC submissions across various companies.
Customised Onboarding
Tailor the onboarding process to your business needs, reducing errors and enhancing efficiency. Contractors can access and easily submit data via a mobile interface, hassle-free.
CRM Functionality
Streamline communication with integrated CRM tools, from prospecting to query resolution and holiday pay, all accessible via mobile for on-the-go convenience.
Financial Management Made Simple
From VAT reclaims to financial reporting, Primo Umbrella handles it all, offering reconciliation, reporting, and consolidation across multiple units seamlessly.
Flexible PAYE Models
With our PAYE payroll software, you can choose from various PAYE models and payroll options tailored to different contractor and agency requirements, including options for an employee or self-employed individuals, ensuring flexibility and compliance for all.
Choosing the Right Contractor Payroll Solution
Choosing the right contractor payroll solution is crucial for the smooth operation of your business. Here are five key factors to consider when making your decision:
Ease of Use
Opt for a solution that is intuitive and easy to navigate. User-friendly interfaces and clear instructions will ensure your staff can quickly adapt to the new system, minimising downtime and maximising productivity.
Flexibility and Scalability
Look for a payroll solution that can grow with your business. Choose a system that offers the benefit of being flexible to your changing needs and scalability to handle increasing volumes of contractors and transactions as your business expands.
Automation
Efficiency is paramount when managing payroll for contractors. Select a solution that automates repetitive tasks, such as timesheet processing, invoice generation, and payment distribution, to save time and increase accuracy.
Integration
Seamless integration with other systems and software is essential for a streamlined workflow. Ensure your chosen payroll solution can integrate with your existing accounting, HR, and in-house management systems to improve overall efficiency.
Data Security
Protecting sensitive contractor and financial data is vital. Choose a payroll solution that employs robust security measures and complies with relevant UK data protection regulations to safeguard against potential breaches and legal consequences.
Compliance Essentials: Managing Contractor Payroll Legally
Ensuring compliance with UK regulations and getting your contractors paid is paramount when managing contractor payroll. Here are some essential considerations:
IR35 Regulations
Stay abreast of IR35 legislation to determine the employment status of contractors and employment rights and ensure proper tax classification.
PAYE and National Insurance Contributions
Accurately calculate and withhold PAYE taxes and NICs on behalf of your contractors to adhere to HMRC guidelines.
Construction Industry Scheme
Adhere to Construction Industry Scheme or CIS regulations when engaging with contractors in the construction industry. This involves verifying subcontractors and other users, deducting and reporting CIS tax from their payments, and submitting monthly CIS returns to HMRC.
VAT Compliance
Understand VAT obligations related to contractor payments, including the application of the VAT reverse charge mechanism for construction projects or services.
Recordkeeping
Maintain comprehensive records of contractor income and payments, tax deductions, and compliance documentation for auditing purposes.
Streamline Contractor Payroll with Primo Umbrella
Simplify the process of managing contractor payroll. Contact our expert team to book a demo and obtain your transparent pricing plan.